Organise an event

Organising an Event on Council Land

If you want to hold an event on land owned by the council, you will need our permission. Before planning your event, please email ​
​city​events@gloucester.gov.uk ​to make sure that the land you want to use is available and suitable for the type of event you are proposing.​​​

Some useful information about organising an event:

• Anyone can organise an event
• An event can be anything from a sponsored walk or community picnic through to large-scale music or sporting spectaculars
• Anywhere outside on public open space can be considered as a possible event site
• You can have an event at any time of the year​​
• Fees and charges will apply

You will need to complete an application form​ and return it to us along with a comprehensive risk assessment for the event. Once your event and its location have been approved, you will need to obtain and show proof of public liability insurance.

You may find the following helpful when submitting your application and organising your event:

Guidelines for the planning of events in the city of Gloucester​​​
Guidance for event organisers – Gloucestershire Police​​
Event management plan – sample template
Event management – risk assessment template​
HSE – guidance on running events safely
Bonfires and fireworks​
Gloucestershire County Council – travel, roads and parking​​​

If your event requires alcohol, music and dancing or outdoor entertainment, you may need to apply for a licence.

If you are planning an event that is due to take place on the public highway, you need to apply to streetworks@gloucestershire.gov.uk​

​​​​​​​​Booking a Sports Pitch on Council Land​

If you want to book a sports pitch on land owned by the council, you will need our permission. Before booking your sports pitch, please email ​
​city​events@gloucester.gov.uk ​to make sure that the pitch you want to use is available​.

Safety Advisory Group

The city of Gloucester’s safety advisory group (SAG) exists to ensure that large events or gatherings of people can take place safely and with the knowledge of relevant agencies.

For many types of event involving large numbers, there is a great deal of organising to do and the SAG asks for a minimum of six months notice of events likely to attract more than 499 people.

The SAG will be meeting on the following dates​. The SAG may meet on other dates, depending on the number of events that are being organised.

Some types of event will require you to attend one of the SAG meetings to discuss your proposals. Other smaller events may not require attendance at a meeting.

By discussing what is happening within the city on a particular day, all the agencies can ensure that there are sufficient resources available should there be an incident for which they are required.